Job Title: Historical Documents Cataloger
Reporting Relationship: Senior Researcher and Archivist
Location: Global Studies University, Sharjah, UAE
Expected Starting Date: For immediate hire
Job Status: Full time
Application Deadline: The position is open until filled
About Us
Located in Sharjah, United Arab Emirates, and following the successful launch of The Africa Institute in 2018, Global Studies University was established in 2023 as a non-profit institution for higher education by His Highness Sheikh Dr. Sultan bin Muhammad Al-Qasimi, Member of the Supreme Council and Ruler of Sharjah. Read more.
Position Summary
The Historical Documents Cataloger is responsible for cataloguing and classifying the accumulated collection of documents housed in the university archive, and contributing to the completion of specialized archival collections. This role aims to support the curricular and research needs of the Global Studies University (GSU) by organizing and providing access to historical documentary content in a scholarly and systematic manner, in accordance with recognized archival standards.
Key Responsibilities
- Cataloging and classifying the historical document collection at the university archive according to International Council on Archives (ICA) standards.
- Organizing documents chronologically or thematically while preserving their original order and archival context
- Contributing to the development of specialized archival collections that support academic and research programs
- Analyzing the content of documents to determine their historical and research significance
- Entering metadata into electronic archival management systems
- Participating in digitization and electronic description of documents when needed
- Ensuring the secure and organized preservation of sensitive documents
- Assisting in the preparation of research guides and support materials for users of historical documents
- Upholding the highest standards of historical and contextual accuracy in handling archival material
Required Education
Master’s degree in Archival Studies, Documentation, or a closely related field
Required Skills & Experience
- Minimum of 5 years of hands-on experience in cataloguing and classifying historical or archival documents
- In-depth knowledge of archival practices and international standards for document cataloguing and classification
- Strong analytical skills to read and interpret historical documents, including handwritten or multilingual materials
- Proficiency in using electronic document management systems and technologies
- Ability to prepare accurate and professional archival descriptions in accordance with international standards
- Excellent oral and written communication skills in both Arabic and English
Other Duties
- The above duties are not intended to be an exhaustive list of responsibilities. Duties and responsibilities may be amended, modified, or supplemented as the needs of Global Studies University (GSU) evolve. The incumbent is expected to carry out any other related tasks, as assigned by the Archive Officer, in line with the objectives of the role.
How to Apply
To apply, please submit the following documents:
- Cover letter outlining your suitability for the role
- A detailed CV/resumé
- Contact information for three professional references
Send your application via email to careers@gsu.ac.ae and include the position title in the subject line.
*Salary and additional compensation are commensurate with degree and experience. The benefits package includes health insurance, housing and transportation allowances, and children’s school fee support, subject to coordination of benefits.
*Global Studies University is committed to fair employment practices and encourages women and men of all national, ethnic, and religious backgrounds to apply and join our expanding team. UAE nationals are encouraged to apply.
*We anticipate a high number of applications and will do our best to respond to any queries. Please note that only shortlisted applicants will be contacted in the first instance.